During unprecedented situations such as the CoronaVirus, companies have shut down their offices and employees are now working remotely.
Likewise, If you’re planning to implement a work from home policy and if you’re looking for some foolproof tips, you’ve landed in the right place.
WordPress website businesses, in particular, who’re switching to a remote working option, need some tools as well as wordpress development services to empower their business remotely.
But that comes with multiple challenges.
For switching to this trending working model, a WordPress site business needs to consider various things like user communication and accountability, and security.
To tackle these technical challenges, you need cloud-based tools to equip your employees and keep them on track.
Communication Tools for WordPress Businesses
Even though there is a lack of face-to-face interaction, but managing your WordPress business team remotely isn’t that difficult anymore.
Plenty of useful tools are available in the market today, which can facilitate effective communication. Keeping that in mind, let’s check out some communication tools you should use to manage your team remotely.
The Traditional Channel: Emails
This remote communication strategy has been around for decades. It is a fast pace and most professional communication channel that most companies use to send important messages to employees and clients to keep them up-to-date.
To keep up with multiple email chains can be a little messy as there are many chances employees might miss out on some information.
To avoid such scenarios, we recommend you choose browser-based communication tools like ClickMeeting, Slack, WordSpace, etc.
These neat channels simplify tasks, and you can dedicate specific channels to specific projects. It will make it easier to communicate effectively with your employees- rather than managing several messed up email chains.
Voice over Internet Protocol
Times when generating revenues is strenuous, you must look for the services that don’t break your budget.
Voice over Internet Protocol is an excellent business solution that provides optimal communication services without costing you a bomb.
This new-fangled technology allows you to use your internet service to make and receive calls rather than using traditional technology, i.e., phone lines. It enables your business to have a better communication channel at an affordable cost.
It eliminates the necessity to have a telephone landline, and you can easily download and install it.
Video Conferencing
Video conferencing technology was previously used by big organizations that have offices worldwide.
Due to the pandemic, there is a sudden increase in the demand for this technology, as it is an excellent option to use to lessen the communication gap.
Some popular video conferencing tools are Zoom, Adobe Connect, and Skype.
You can schedule meetings and conferences according to your requirements with anyone and anywhere.
Team-Bonding Tools
It seems pretty impossible to recreate a social working atmosphere remotely.
Thanks to the tools like WooBoard and Awesome Boss, you can get one step closer.
These browser-based tools help in keeping a record of your employee’s performance. Also, it keeps your team connected and together, so they don’t feel distant while working from home.
Management Tools for WordPress Businesses
Collaborative Working Applications
Giving the right tools to your employees is vital. Writers, editors, developers can work from home without much adjustment. All they might need is a computer with a stable internet connection with any respective applications.
However, to keep your team on track and accountable to their peers and you, you need Collaborative working applications.
There are plenty of such apps available, but some popular ones are Asana, Trello, and Monday.com.
Though they have different formats, their function is the same. Through these apps, you can track what project each team member is working on. Also, it gives you a clear picture of the progress of each project.
Time-Tracking Software
When your employees work remotely, it seems impossible to keep track of the time they’re investing in your business.
Don’t panic! There are plenty of tools available online for this too.
Use time-tracking software like Zoho People, Toggl to know where your employees are investing their time. These tools help in tracking the time and productivity of employees.
File-Sharing Tools
Previously, data and files were shared among the team members on the local office server.
Since this facility is eliminated from the equation, it would be best if you chose cloud-technology to share files and data to work with your team collaboratively.
There are many options available from which you can choose according to your business needs. OneDrive and Dropbox are the two most optimal solutions.
These tools facilitate keeping the record of the documents and the changes made in them so that you can monitor them over time.
Although these are secured platforms, we still suggest you make a backup of everything if the server goes down.
Security Tools for WordPress Businesses
After setting up the communication and project management systems, you need a robust security system since remotely working can be a massive security threat to your WordPress site.
Using weak login credentials, unsecured public WiFi, shared networks increase security threats.
Fortunately, there are plenty of WordPress security plugins available, which you can use to add additional security layers to your site.
Activity Logs
Since your whole team is working remotely, it is impossible to figure out who is carrying out malicious activities on your site without the help of a security plugin.
With the WordPress activity log, you can keep a record of changes that take place on your site. This facilitates keeping hackers away from vandalizing your site. Also, it restricts employees from messing around in your absence.
You can keep track of various aspects like actions taken, check-in, and check-out time, received instant notification if any login credentials are changed.
This helps website administrators (owners) to stay ahead of employees and record everything without spying on them in Sherlock’s style.
Credentials Policies
Most of the WordPress sites are hacked because of weak login credentials.
No matter how much effort you put in to keep your site secured, if your login credentials are weak, then nothing can save you from catastrophic consequences.
We highly discourage using weak login credentials because your site security might get compromised. Restrict your remote work team to use strong login credentials to prevent brute force attacks.
Implement strong login credentials policies to keep your WordPress site safe and secure.
Two-Factor Authentication
No matter how strong your login credentials are, it takes a few seconds to gain access to any website. Cyberpunks are always in search of new ways to unleash brute force attacks.
Activating two-factor authentication prevents hackers from entering sensitive areas of your site. To log in to your site, they’ll have to cross an additional security layer.
You can easily activate two-factor authentication via the 2FA WordPress plugin. All you need is to install the plugin. Once it is activated, you can add an additional layer of security to keep your site safe.
Final Thoughts
Replicating the office environment and managing your WordPress business can be very strenuous. However, using the right communication, team management, and security tools will immensely empower your business and employees.
